Wedding & Event Final Details Form

Please fill out this form to provide the final details about your event. Upon submitting, you will be taken to the "Payment" page to submit your final payment via. CC unless you prefer to send a check. If you prefer to mail a check, write it to "Heather Murphy" and mail to: 815 Sienna Woods Ln, Canton, GA 30114. Your planner may have provided you with a timeline. I would love to have that forwarded to me.

Your Name*
First Last
Your Email*
Phone*
Please provide a mobile phone number. If you & I need to communicate on the day of the event, this is very good for me to have.
What type of event is this?*
- Wedding
- Other Event
Name of the Event*
ie. Jane & John's Wedding or Mitzi & George's 50th Anniversary...
Is the bride changing her last name after the wedding?*
Bride & Groom's or Guest of Honor's Address*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Emergency Contact
Please provide a name and mobile number for someone that will be at the bride's side as she is getting ready ... generally a maid of honor, her mom or possibly the groom.
Name of the venue where your ceremony or event will be:*
This may be a venue, hotel, business name, homeowner's name, etc.
Address of the ceremony or event venue:*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code
Is your reception at the same venue or a different venue?*
- same venue
- different venue
Name of the venue where the reception will be:*
Address of the reception*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
How many guests are confirmed?*
How many bridesmaids?*
How many groomsmen?*
Are there junior bridesmaids, flower girls, ring bearer or ushers (that are different from the groomsmen)?
If yes, please tell me how many of each.
What time does the bride plan to have her makeup and hair done by?*

: Hours

Minutes

AM/PM
Where will the bride put her dress on?*
This may be ceremony venue, hotel, cabin, home, etc. Please include address if it isn't the ceremony venue.
What time does the bride plan to arrive at the ceremony venue?*

: Hours

Minutes

AM/PM
What time does the groom plan to arrive at the ceremony venue?*

: Hours

Minutes

AM/PM
Will you see each other before the ceremony?*
Please be aware that your quote likely includes 1-2 hours of photography before the ceremony. If you opt for a "first look," it will add an additional hour to the coverage time and add to your final payment. The "logistic" benefit of doing a "first look" is so we can get most family, wedding party, and Bride/Groom portraits done BEFORE the ceremony and you can join your reception sooner. I do not advise one way or the other. Please consider this option as it best suits you and your fiancé.
- No
- Yes
What time does your event start OR what time do you want Photographer to arrive?*

: Hours

Minutes

AM/PM
What time does your event end OR what time do you want to dismiss Photographer?*

: Hours

Minutes

AM/PM
Please confirm the time the ceremony starts:*

: Hours

Minutes

AM/PM
Where is the ceremony taking place?
weather permitting, of course!
- Inside Church or Synagogue
- Inside other type of venue
- Outside
Is there a balcony?
- No
- Yes
How long is the ceremony expected to last?
Are there any restrictions regarding photography during the ceremony?
- No
- Yes
What are the restrictions or instructions for photography during the ceremony?
Some venues have a form. If you have that, shoot it over to me by email. I don't use flash photography during ceremonies.
Please tell me if anyone will be walking the bride down the aisle, as well as their relationship to the bride.
Please indicate any special traditions that will be done during or after your ceremony:
- Unity Candle
- Sand Ceremony
- Ring Exchange
- Special Singers
- Special Readings
- Receiving Line
- Organized Send-Off
- Arriving or Leaving in Special Transportation
- Other
Please describe any "Other":
Time Reception Begins

: Hours

Minutes

AM/PM
Time the Bride & Groom are Expected to make an entrance:*
This helps to determine how long we have to take pictures after the ceremony.

: Hours

Minutes

AM/PM
If applicable, what time is the meal scheduled to be served?

: Hours

Minutes

AM/PM
Please indicate any special traditions that will be done during the reception:
- Cocktail or Hors D'oeuvres Hour
- Full Bar
- Beer & Wine Only
- No Alcohol
- Buffet
- Seated Dinner
- Formal Announcement of the Bride & Groom
- First Dance
- Toasts
- Cake Cutting
- Father/Daughter Dance
- Mother/Son Dance
- Formal Send-Off
- Bouquet Toss
- Garter Toss
- Arriving or Leaving in Special Transportation
- Other
Please describe "Other":
Are you using anything special for the send-off?
ie. sparklers, streamers, bubbles, limo, etc.
Time Reception Ends
This isn't always the same as my dismissal. This is the time you are planning to leave or the time you have rented the venue until. A faux send-off is sometimes opted for if my dismissal is earlier than the recepetion end time.

: Hours

Minutes

AM/PM
Family Formals
Please let me know the groups of people you want in your family formals. I do have a standard shot list I like to use for the pertinent family formals & wedding party shots. In order to keep the timing of formal photographs to a minimum and allow you to get to the reception asap, keep this list to a minimum.

Start with Bride and tell me who her pertinent family members are, followed by Groom's side. *Please indicate if any of these people are in the wedding party. Will any grandparents be present? I generally include them in the photo with aunts, uncles and cousins unless you want them in the nuclear family shot.

example: BRIDE: mom, dad, brother (in wedding party), brother's wife, their 2 kids (1 is flower girl).

As a general rule of thumb, if they aren't related by blood or marriage yet, they aren't included in the family formals. Some exceptions apply.

Don't forget any special god parents, cousins or special work friends or sorority type groups. Some of these can be organized at the reception if you prefer to save time.

This is also where you can make some notes about family dynamics for me. When there are divorced parents, the family formals can get complicated without you providing notes to me. Maybe your mom doesn't want to be in a shot with her ex. or her ex's new wife's kids. Know what I mean? Note any step brothers/sisters, half siblings with who their parents are, etc. if they should be included.
Does anyone participating in the formals have a physical limitation?
Please let me know if someone participating in the formals has bad knees, difficulty walking or climbing steps, etc.
- No
- Yes
Please describe the limitation and who has it:
Where do you think we should take the after-ceremony formals?
Although I much prefer the outdoors for photographs, altar pictures should be taken into consideration. Please also take into consideration the sunset on your wedding date.
- Altar
- Outside Ceremony Venue
- At the Reception Venue
- We want to stop somewhere between the ceremony and reception for photographs
- I don't want to do formals!
Do you have anything special in mind for the formal portraits?
Are you going on a honeymoon?
- No
- Yes
Where are you going?
Just being nosey.
When will you be back?
MM slash DD slash YYYY
Who are your vendors?*
In order to properly credit the work of others when displaying photographs, I would love their name and company name: Florist, Bakery, Caterer, Coordinator/Planner, DJ, Videographer, Photo Booth, Band, other live entertainment, Dress Designer etc.
Do you have any other thoughts or ideas you'd like to share?
Are there any images you have run across that you may like to try reenacting? Do you have a "best side"? Do you want to talk on the phone with me? Do you play the extremely frustrating HQ app?

*Please take this into consideration: other than a couple sections of time (ie. pre wedding formals & just after ceremony formals), we like to capture your day in an organic way and at times we will do minor directing during pivotal moments. Pinterest-type images are staged and can be time-consuming. If there are a handful of Pinterest images you’d like to recreate, whether it concerns the posing of the people or the overall feel of the photo, feel free to pass it along to me. But, any more than 5 of those can actually limit the natural eye of your photographer.
It is customary to provide your photographer(s) with food & drink during long events (usually longer than 4 hours) whether it is a trip to the buffet or being provided a "vendor meal" when it is a sit-down dinner.*
Of course, proper etiquette dictates that "the help" shouldn't be fed before all of the guests are served... BUT if I am fed last, in most cases the reception has moved forward and there are photos to be taken by the time I am handed a plate. Please let your coordinator or caterer know this.
- I Agree
It is understood that any and all images are the copyright of and remain the property of the photographer, Heather Murphy. Selling or editing of the images without the express consent of Heather Murphy is a violation of federal law.*
Client has unlimited printing rights. Editing refers to altering an image taken by Heather Photographers with editing software including but not limited to adding filters, skin enhancements, colorizing or making B&W, etc. In some cases, the cropping of an image may require photographer approval. It is best to not crop an image more than 20% or so.
- I Agree
It is understood that any and all images that are shared electronically or in a public space on the Internet will be credited to Heather Murphy of Heather Photographers unless there is already a watermark or signature on the image.*
- I Agree
It is understood that any and all images may be used for advertising, display or any purpose thought proper by Heather Murphy.*
- I Agree
In certain situations, you may wish to retain photographer longer than originally contracted. Additional time is billed at $150 per 30 min. for 1 photographer or $175 per 30 min. for 2 photographers. Unless payment is immediately received, you will be invoiced the next business day and be responsible for paying the balance before any proofs are delivered.*
- I Agree
In the unlikely event that the photographer is injured or becomes too ill to photograph the event, Heather Murphy will make every effort to secure a replacement photographer. If the situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the event.*
- I Agree
Heather Murphy takes the utmost care with respect to exposure, transportation, and processing the photographs. However, in the unlikely event that photographs have been lost, stolen, or destroyed for reasons within or beyond Heather Murphy’s control, Heather Murphy’s liability is limited to the return of all payments received for the event.*
- I Agree
Family and friends of the contracting party are welcome to photograph the event as long as they will not interfere with the Photographer’s duties.*
Although, it is highly advised that special ceremonies are "Device-Free" to encourage witnessing & experiencing it.
- I Agree
It is understood that "Heather" would make a great name for a daughter if you should have one.*
- I Agree

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