Rental Contract


Availability for the selected date is guaranteed after the rental contract is signed, a credit card authorization is filled, the security deposit has been paid, and an email with the above credentials has been received to 


Renting walls/floors:
The standard duration of the rental is Two (2) business days. Rentals are picked up before 1 pm before the day of their session and returned by 1 pm the day after their session.
Adding an extra day for testing is $25 USD.
Renting the studio:
One day and includes setup up, seating, props, wall, floor, one piece of seating, minimal botanicals, one light with soft box, and trigger.


Shipment is pickup or drop off. 
If you are located within twenty (20) miles of Heatherphotographers, delivery can be purchased through the website under For Photographers for an additional fee of $20 USD. 


HeatherPhotographers uses her business insurance. 

Photography Release 

All photographs taken with a rental product can be used by HeatherPhotographers.  

Payment Terms: 

Method of Payment 

A valid credit card must be kept on file in the Photographer Portal, as well as a filled-out authorization form. 
Card payments are made on Photographer Portal. The security deposit is half (½) of the full rental price. The final half (½) of the price is due twenty-four (24) hours before the first day of the rental period.  
Damages, cleaning fees, late fees, and lost items will be charged to the credit card on file. 

Security Deposit 

The security deposit is half (½) of the full rental payment by credit card on the Photographer Portal. 
Due at the time of booking to ensure price and date availability for product.  

Final Payments 

The final payment of the final half (½) of the cost is due on the first day of the rental period. 


If a substitution is needed, and while inventory is available, substitutions can be edited through the Photographer Portal within one (1) week of the pick up date.  
A detailed invoice will be submitted following any changes to your order by email. Emails are considered legal and binding and do not require a signature to be valid. 
No substitutions are allowed within one (1) week of the pick up date. 


No alterations are permitted to be made to the products in any way. 
Sign the damage waiver on the Photographer Portal if there is damage to the product from the carrier. Photographs should be attached to verify quality. 
Sign the release waiver on the Photographer Portal upon delivery of the product from the carrier and before shipping products. Photographs should be attached to verify quality.  
Cleaning Fee: A fee equal to the price of dry cleaning. 
Damage Fee: A fee equal to the price of the replacement product. 
Missing Fee: A fee equal to the price of the replacement product. 

Late returns 

The rental fee paid for the lease of the backdrop is for the duration of the lease only. Any period over the agreed lease period will result in a charge the approximate equivalent of US $25 every twelve (12) Hours. 


Please be aware that once the contract is signed, and your event date scheduled, all other clients have been refused your specific rentals and services for your event date, and thus all payments are non-refundable within seventy-two (72) hours of your event. 
If canceled; 
  • Twenty-four (24) hours AFTER booking until seventy-two (72) hours BEFORE shipping: 100% refunded 
  • Within seventy-two (72) hours BEFORE shipping: 50% refunded 
Credit for the deposit will remain on file if the event is postponed. 

Weather-Related Issues  

No refunds will be given for inclement weather. The client assumes all risks and hardships involved with having an outdoor event.  Please discuss “Plan B” with your client. 
It is our desire that your event go as smoothly as possible.  However, the client assumes full responsibility for wind and weather damage if you choose to chance the weather. 

Credit Card Authorization Form 

By signing, I understand and agree to pay, and specifically authorize HeatherPhotographers (Heather Murphy) to charge my credit card for the services provided. I further agree and authorize my credit card to be charged for any outstanding balances owed. 
I understand I must fill out the Credit Card Authorization Form on the Photographer Portal on to be kept on file for further charges, if any, for damages, cleaning, and replacement fees. I agree and authorize these charges on my credit card, if any. 
⃝  When you sign your order at delivery, you are signing that you have receive all of your items in good condition. You are also agreeing that the items are the correct items. 
⃝  The name(s) you provide must be present to sign the order delivery & pickup. 
By signing, you, __________________________, agree to the Rental Agreement and Payment Terms. It cannot be altered without written consent of both HeatherPhotographers (Heather Murphy) and yourself, the client. 
_________________________________                                   ___________________ 
Signature                                                                                 Date